Meeting Scheduler Poll

Find the best meeting time with a shareable poll. Availability grid, yes/maybe/no voting and ICS export. Free, private and no sign-up.

What is a free meeting scheduler poll online?

A free meeting scheduler poll online is a tool that helps a group find the best time to meet by letting each participant mark their availability. Instead of endless back-and-forth emails or chat messages, the organizer proposes a set of candidate times, sends a single link and collects everyone's availability in one place. Doodle popularised this format in 2007, and it is now the standard way to coordinate meetings across teams, clients, volunteers and friend groups.

This meeting scheduler poll online goes further than most tools. It runs entirely in your browser — no account, no server, no database. Polls are shared via URL, so the entire poll definition travels in the link. Participants just open it and vote. Results update live as votes are added, with automatic ranking of best times, per-participant view, CSV export and ICS calendar download.

How to use this free meeting scheduler poll

1. Click Create poll. Enter a title and optional description.
2. Add candidate time slots — one at a time or in bulk. Use the date picker and time inputs to define each slot.
3. Click Create poll and get shareable link. A URL is generated with the entire poll encoded in it.
4. Send the link to participants via email, chat or messaging.
5. Participants open the link and mark each slot as Yes, Maybe or No.
6. The Results tab shows the best times ranked by total availability, the participant list and per-slot totals.
7. Export the agreed time as an .ics calendar file, or download the full vote data as CSV.

Yes / Maybe / No — how voting works

The poll uses the classic availability model:

• Yes — the participant is fully available at that time.
• Maybe — the participant could make it work if needed.
• No — the participant is unavailable.
• No vote — the participant has not yet responded.

Each slot is scored by weighting Yes as 2 points and Maybe as 1 point. This gives a clear, intuitive ranking: a slot where everyone says Yes beats a slot where half the group says Yes and half says Maybe. The tool also shows how many people have not yet voted, so you can see whether the results are still incomplete.

Why browser-based polling matters

Most online scheduling tools store your poll on their server, require you to create an account, and send your data through their systems. This tool takes a different approach:

• No account needed. You and your participants can all use the tool without signing up, giving an email or creating a password.
• No server. The entire poll — title, slots, participants, votes — is encoded into the URL. When you share the link, the poll goes with it.
• No tracking. There is no analytics, no log, no cookie and no data collection of any kind.
• No retention. Because there is no server, nothing is stored anywhere. The poll exists only in the URL and in your browser's memory.

This makes the tool ideal for privacy-conscious groups, for one-off coordination, and for situations where you do not want your meeting details sitting in a third-party database.

Meeting poll vs booking link: what's the difference?

There are two distinct models for scheduling meetings online:

Meeting poll (this tool)

The organizer proposes several candidate times. Each participant votes on availability. The group decides together. Best when you have multiple participants and no one's calendar is authoritative.

Booking link (Calendly, Cal.com)

One party publishes their available slots and the other party picks one. No voting, no group decision. Best for one-on-one meetings where one side controls the calendar.

Meeting polls are superior for team meetings, recurring standups, volunteer coordination, family gatherings and any situation where you need to satisfy several people's schedules at once.

Timezone handling

Meeting polls are most useful when participants are in different timezones. This tool lets you add an optional timezone label to each slot. Participants see the slot times as you entered them, plus the timezone label if you provided one. For groups spanning several timezones, enter times in a common reference timezone (for example UTC) and label the poll accordingly.

Export options

• ICS (iCalendar). Standard calendar format accepted by Google Calendar, Apple Calendar, Outlook, Thunderbird and every other calendar app. The downloaded file adds the agreed meeting to the participant's calendar when opened.
• CSV. Comma-separated values, ready for Excel, Google Sheets or any spreadsheet. Useful for record-keeping, invoicing or compliance.
• Copy results. Plain-text summary of the best times and vote totals, ready to paste into a chat, email or document.

Frequently asked questions